Documents, Agency Operations

On this page, you can find documents pertaining to Agency Operations. For a list of all available documents, visit the Documents, Site-Wide page.

Information Technology

• CAPPS Account Update FAQ

Enterprise & Customer Support

• Behavioral Health Services Online (BHSO) User Authorization Request

• Commercial Sexual Exploitation–Identification Tool (CSE-IT) Certification and Authorization

• Compliance Monitoring Enforcement and Tracking System (COMETS) User Authorization Request

• Departmental Email System Account Sign-Up and Conditions of Use

• Grant Manager (GRANTMGR) User Authorization Request

• Grants Portal User Authorization Request

• Integrated Certification Information System (ICIS) User Authorization Request

• Juvenile Justice Alternative Education Program (JJAEP) User Authorization Request

• Juvenile Medicaid Tracker (JMT) User Authorization Request, Health and Human Services Commission

• Juvenile Medicaid Tracker (JMT) User Authorization Request, Juvenile Probation Departments

• Juvenile Medicaid Tracker (JMT) User Authorization Request, TJJD

• Program Registry (PROGREG) User Authorization Request

• Research and Analytical Testing System (RATS) User Authorization Request

• Title IV-E Program System (TPS) User Authorization Request

Juvenile Justice Training Academy

• Certification Exam Acknowledgement

• Certification Exam FAQs

• Certification Exam Proctor FAQs

• Certification Exam Proctor Script

• Juvenile Probation Officer Use of Force Incident Report

• Proctor Quick Reference Guide

• Renewal of Verification of Eligibility for Juvenile Probation Officer to Carry Firearm

• TJJD Training Contacts List 2025

• TJJD-CER-300 Certification Exam Proctor Agreement

• TJJD-CER-310 Application for Accommodation

• TJJD-CER-311 Guidelines for Application of Accommodation

• Verification of Eligibility for Juvenile Probation Officer to Carry Firearm

Regional Training

• Priorities in Action: Workplace Wellness

• Professionalism and Tact: The Secret to Staff Motivation

Officer Training

• An Overview of Becoming a Certified Juvenile Justice Professional: Process, Duties & Responsibilities

• Certification Exam for Juvenile Probation or Juvenile Supervision Officers, Application for Accommodation

• Certification Exam for Juvenile Probation or Juvenile Supervision Officers, Guidelines for Application for Accommodation

• College or University Accreditation Verification Form

• Credit for Webinar or E-Learning Course

• Disciplinary Processes for Certified Officers

• Disqualifying Criminal History Matrix

• Employee Training Form TJP

• Foreign Transcript Evaluation Services

• JPO or JSO Certification Exam – Proctor Agreement Form

• Legal Training Services or Technical Assistance Request Form

• Legal Training Services or Technical Assistance Request Form

• Regional Professional Development Training Request Form

• Request to Use TJJD Funds to Attend Out-of-State Training

• Training Services or Technical Assistance Request Form

JPO & JSO Certification Exam

• JPO/JSO Certification Exam Agreement (for Officers taking exam)

• JPO/JSO Certification Exam Application for Accommodation

• JPO/JSO Certification Exam Application for Accommodation Guidelines

• JPO/JSO Certification Exam Frequently Asked Question for Proctors

• JPO/JSO Certification Exam Frequently Asked Questions

• JPO/JSO Certification Exam Proctor Agreement

• JPO/JSO Certification Exam Proctor Process Quick Reference Guide

• JPO/JSO Certification Exam Suggested Introduction Script for Proctors

TJJD Employee and Staff Training Modules

• Level II Hearings, Participant Guide

Title IV-E Training Curriculum

• Title IV-E Basic Eligibility Reference Handout 1

• Title IV-E Basic Eligibility Reference Handout 2

• Title IV-E Basic Eligibility Reference Handout 3

• Title IV-E Basic Eligibility Training Presentation Handout

Sponsored Training

• SEED Virtual Event 2023 - Speakers

Training Coordinators’ Summit

• Training Coordinators' Summit - Agenda

Webinars

2026

• 2026 Intake Process for county partners

• April 2026 Background Checks

• DPS Secure Site (CCH FACT) Training

• The Unseen Survivors of Commercial Sexual Exploitation, Speaker Bio

• Webinar Details Bridge Builders March 19 2026

2025

• Bio for Jarvis Parsons

• Bio for Sheree Tarver Sylva-Senette, Psy.D.

• Collective Trauma of Gen Z

• The Stages of Change Ethics for Probation Officers (002)

• Waivers and Variances, ANE and Officer Discipline

2024

• ICJ: Supervision and Extradition for Probation Departments, Handout

• Let's Talk TAC 344, Presentation

• New TAC Rule 341.304 – Requirement to Apply for Diversion, Handout

• PSB Overview & Safety Planning and PSB Resources, Handout

• Sunset Updates: Everything You Need to Know, Handout

2023

• Bios for DSA Grant Application Webinar

• Combined Forms for Committed Youth in Detention, November 2023

• Employee Onboarding - A Guide for Managers and Supervisors

• Juvenile Justice 101

• Losing Your Focus

• Retention & Recruitment Efforts

• Riley Shaw Juvenile Law Update 2023, Day 1 Handout

• TJJD Admissions Process and MLOS Adjustment

2022

• Day in the Life of TJJD Youth

• Determinate Offenders vs Indeterminate Offenders

• DSA Grantee Procedures

• Effectively Engaging Teen Fathers (Handout)

• Grants Portal Overview

• Intake_and_Treatment_Programs_for_Chiefs

• Intake, Orientation and Assessment

• Kids At Hope: Introduction and Panel Discussion

• MLOS_Project

• MOU July 13, 2022

• Parole/Halfway House/Contract Care

• Priorities in Action: Workplace Wellness

• Release Review Panel

• Special Education and 504 Updates

• Suicide Prevention Addendum: Girl Interrupted (Handout)

• TAC Chapters 341 and 344 Revisions (Handout)

• The Kids Aren't All Right (Handout)

• Treating Sexual Behavior Problems: Treatment Concepts and Interventions within TJJD's Secure Settings

• Ways to Bolster Resilience (Handout)

2021

• A Flawless Diamond: 10 Strategies for Secure Facility Management (Handout)

• Clinical Issues in Juvenile Fitness and Responsibility Evaluations (Handout)

• Courageous Connections Webinar Handout

• Forensic Nursing (Handout)

• Human Trafficking Training Course (Handout)

• Incident Report Writing Participant Guide

• JJAEP Business 2021

• JJAEP Second Session Presentation

• Living Intentionally with Poverty (Handout)

• Looking for the "Why" in the Behavior

• Sex Offender Registration Training

• Special Needs Diversionary Program Outcomes

• SPED, 504, ESL Updates

• Texas Model Topic 1: The Most Important Factor In Successful Caregiving

• Texas Model Topic 10: The Power of Connection

• Texas Model Topic 11: The Power of Connection

• Texas Model Topic 2: Regulation Strategies in Juvenile Justice Facilities

• Texas Model Topic 3: The Power of Connection: Guiding and Empowering Safety (Presentation)

• Texas Model Topic 4: Research and the Importance of Connection

• Texas Model Topic 5: Compassionate Design (Handout)

• Texas Model Topic 6: Shaping Refresher (Presentation)

• Texas Model Topic 8: Mindfully Aware of Myself

• Texas Model Topic 9: MAPS - Making a Plan for Success

• Using Experiential Activities in a Secure Setting

2020

• Adverse Childhood Experience (ACE) Questionnaire

• Become a Compass Leader Handout

• Become a Supervision Pro (Presentation)

• Compass Leader Part 2 Handout

• Human Trafficking 101 and Common Thread Handout

• JJAEP Conference 2020: Communicating Through a Trauma Informed Lens (Handout)

• JJAEP Conference 2020: JJAEP Business, Part 1

• JJAEP Conference 2020: JJAEP Business, Part 2

• JJAEP Conference 2020: Tips and Tricks for Effective Communication Handout

• Part 1: Setting Up an Online IOWA Testing Event for JJAEPs

• Part 2: How to Proctor the Online IOWA Tests

• Posting and Boasting (Handout)

• Rapport Building Series: Social Connectivity Handout

2019

• Addiction Webinar Series presented by Prairie View A&M Understanding the Science of Addiction (Handout)

• Addiction: How Attitudes and Beliefs Drive Behavior (Handout)

• Baker's Dozen Webinar Series: PDs and CRCGs (Handout)

• Software Proficiency Webinar Series (Handout)

• Software Proficiency Webinar Series: Excel Intro (Handout)

• Software Proficiency Webinar Series: Word Advanced (Handout)

• Software Proficiency Webinar Series: Word Intro (Handout)

2018

• JSOs, the Unsung Heroes of Juvenile Justice (Handout)

• Priorities in Action: Workplace Wellness (Handout)

• Professionalism and Tact (Handout)

2017

• Defining a Program and What Works (Handout)

• Defining Program Activities, Program Fidelity, and Program Outputs (Handout)

• Defining Your Problem Statement, Goals and Outcomes (Handout)

• Excel for Ad Hoc Reports (Handout)

• Excel for Ad Hoc Reports (Presentation)

• Process Evaluations for Programs (Handout)

• Six Outcome Evaluations

• Understanding Risk-Needs-Responsivity and Target Population (Handout)

2016

• Basic Gang Class (Handout)

• Fetal Alcohol Spectrum Disorders (FASD Fact Sheet)

• Fetal Alcohol Spectrum Disorders (FASD)

• Non-Suicidal Self Injurious Behavior & Suicide (Speaker Bio)

• Stop Banging Your Head

Describing Your Programs Using Logic Models

• Logic Model Template Definitions

• Program Descriptions Using Logic Models

• Target Population Questions

2015

• Incident Report Writing (Handout)

• Rapport: Making the Supervision Connection (Handout)

Funding Source Data Reporting

• Funding Source Data Reporting (FAQ)

• Funding Source Data Reporting (Handout)

• Funding Source Data Reporting (Matrix)

• Funding Source Data Reporting (Presentation)

Legislative Affairs

Legislative Appropriations Request

• Legislative Appropriations Request (2026-2027)

• Legislative Appropriations Request (2024-2025)

• Legislative Appropriations Request (2022-2023)

• Legislative Appropriations Request (2018-2019)

TJJD Strategic Plans

• Texas Juvenile Justice Department Strategic Plan FYs 2025-2029 (June 2024)

• Texas Juvenile Justice Department Strategic Plan for 2023-2027 (June 2022)

• Texas Juvenile Justice Department Strategic Plan for 2021-2025 (July 2021)

• Texas Juvenile Justice Department Strategic Plan for 2017-2021

Operating Budget

• TJJD Operating Budget, 2024

• TJJD Operating Budget, 2020

• TJJD Operating Budget, 2018

• TJJD Operating Budget, 2016

Administrative Investigations

• Abuse is a Crime Postcard en Español

• Abuse is a Crime Postcard in English

• Brochure - A Guide for Juvenile Justice Professionals to Recognizing, Reporting and Investigating Abuse, Neglect and Exploitation in the Texas Juvenile Probation System

• Explanation of Disposition Notice

• Incident Report Form

• Incident Report Form

• Internal Investigation Report Form

• Notice to Employees, Interns, and Volunteers Regarding Abuse, Neglect and Exploitation

• Notice to the Public Regarding Abuse, Neglect and Exploitation, en Español

• Notice to the Public Regarding Abuse, Neglect and Exploitation, English Version

Finance

• Contracts Over $100K

• Entering FY26 Requisitions with 09/01/2025 budget date

• Year End Purchasing Guidelines

Annual Financial Reports

• Annual Financial Report FY25

• Annual Financial Report FY24

• Annual Financial Report FY23

• Annual Financial Report FY22

General Counsel

• Complaints Involving Juvenile Probation Programs and Services in Texas Brochure

• Instructions for Interagency Application for Placement

• Interagency Application for Placement

• Memorandum of Understanding (MOU) - Community Service Coordination Groups

• Memorandum of Understanding (MOU) - Service Contracts for Dysfunctional Families

• Notification of Rights (English)

• Notification of Rights (Spanish)

• Parental Rights and Responsibilities Brochure

• Parental Written Statement, English

• Parental Written Statement, Spanish

• Progress Report - Youth Awaiting TJJD Admission

• Progressive Sanctions Guideline Key Rules and Principles

• Protocols for Advocacy Incorporated

• Public Information Request (PIR) Online Submission Form

• Texas Health and Human Services System Consolidation Reorganization Flowchart

• Youth Rights Brochure (English)

• Youth Rights Brochure (Spanish)

Release Review Panel

Review Panel Summary

• Review Panel Summary, FY 2022

Archive

• Review Panel Summary, FY 2021

• Review Panel Summary, FY 2020

• Review Panel Summary, FY 2019

Texas Juvenile Law

• Texas Juvenile Law, 9th Edition

Juvenile Records

• A Juvenile's Guide to Understanding Juvenile Records and Sealing (English)

• A Juvenile's Guide to Understanding Juvenile Records and Sealing (Español)

• A Summary of Texas Family Code Provisions Regarding Juvenile Records in Texas

• Juvenile Records: Sealing and Destruction -- Texas Family Code Chapter 58, Subchapter C-1 (English)

• Juvenile Records: Sealing and Destruction -- Texas Family Code Chapter 58, Subchapter C-1 (Español)

Juvenile Records Advisory Committee Supplemental Reports

• Juvenile Records Advisory Committee Supplemental Report

Minimum Length of Stay Calculation

• Minimum Length of Stay Calculation

Policy

Administrative Directives

• Administrative Directive #1 FY24 (4/4/24)

• Administrative Directive #5 FY23 (5/18/23)

• Administrative Directive #4 FY23 (3/24/23)

• Administrative Directive #2 FY23 (9/1/22)

• Administrative Directive #1 FY23 (9/1/22)

• Administrative Directive #1 FY22 (7/5/22)

• Administrative Directive #1 FY20 (9/12/19)

• Administrative Directive #5 FY19 (7/26/19)

• Administrative Directive #4 FY19 (5/31/19)

• Administrative Directive #3 FY19 (5/20/19)

• Administrative Directive #7 FY17 (5/10/17)

• Administrative Directive #6 FY17 (4/24/17)

• Administrative Directive #5 FY17 (4/16/17)

• Administrative Directive #1 FY17 (9/6/16)

• Administrative Directive #4 FY16 (4/1/16)

• Administrative Directive #5 FY16 (9/1/15)

• Administrative Directive #3 FY16 (9/1/15)

Executive Memos

• Executive Memo #2, FY2024

• Executive Memo #3, FY2024

• Executive Memo #1, FY2024

• Executive Memo #1, FY2023

Policy and Procedure Manuals

Human Resources

Forms

• State of Texas Employment Application

• TJJD Employment Application Supplement

• Child Abuse Registry Check Consent Form

• Disclosure of PREA Employment Standards Violation

• Authorization to Release Information

• Employee Referral of Applicant for Employment

• Statement of Grievance

• Personnel Policy & Procedure Manual (Holiday Leave)

Handouts and Brochures

• Become a JCO, 2025

• Benefits Overview

• Summer Enrollment 2025

• TJJD Teacher Salary Schedule, FY25

Research and Legislative Reports

Statistical Analysis of Complaints

• Statistical Analysis of Complaints FY24

Rider Reports

• TJJD Rider 35 Report: HR Management Plan FY26

• TJJD Rider 38 Report: HR Management Plan FY25

• TJJD Rider 41 Report: State Facility Overview, August 2024

Reports & Data about TJJD Youth and Trends

• Trends in Juvenile Justice and TJJD youth 2018-2023 (TJJD by the Numbers)

Commitment and Admission Data

• TJJD Admission Profile FY13-25

Report on TJJD Youth Ever in Substitute Care

• History of Substitute Care for Youth at the Texas Juvenile Justice Department, January 2026

Archive

• History of Substitute Care for Youth at the Texas Juvenile Justice Department, January 2024

• Youth at the Texas Juvenile Justice Department and History of Substitute Care, January 2022

• Youth at the Texas Juvenile Justice Department and History of Substitute Care, January 2020

Report on TJJD Youth Population

• TJJD Youth EOM Population Report FY26

• TJJD Youth EOM Population Report FY25

• TJJD Youth EOM Population Report FY24

Reports to the Governor and Legislative Budget Board

• TJJD Annual Report to the Governor and Legislative Budget Board, 2025

Archive

• TJJD Annual Report to the Governor and Legislative Budget Board, 2024

• TJJD Annual Report to the Governor and Legislative Budget Board, 2023

• TJJD Annual Report to the Governor and Legislative Budget Board, 2022

• TJJD Annual Report to the Governor and Legislative Budget Board, 2021

• TJJD Annual Report to the Governor and Legislative Budget Board, 2020

• TJJD Annual Report to the Governor and Legislative Budget Board, 2019

The State of Juvenile Probation Activity in Texas Report

• The State of Juvenile Probation Activity in Texas, 2024

Archive

• The State of Juvenile Probation Activity in Texas, 2023

• The State of Juvenile Probation Activity in Texas, 2022

• The State of Juvenile Probation Activity in Texas, 2021

• The State of Juvenile Probation Activity in Texas, 2020

TJJD Reports On Customer Service

• TJJD Report on Customer Service, 2022

• TJJD Report on Customer Service, 2020

• TJJD Report on Customer Service, 2018

TJJD Strategic Plans

• Texas Juvenile Justice Department Strategic Plan FYs 2025-2029 (June 2024)

• Texas Juvenile Justice Department Strategic Plan for 2023-2027 (June 2022)

• Texas Juvenile Justice Department Strategic Plan for 2021-2025 (July 2021)

• Texas Juvenile Justice Department Strategic Plan for 2017-2021

Forms

• Request for Research and Statistical Data, §58.009 (f)(1), Family Code

• Research and Analytical Testing System Questionnaire

• Research Project Proposal

• Statistical Project Proposal

Juvenile Case Management System

Training Materials

• JCMS Basic User's Guide

Ad Hoc Reporting Manual

• Ad Hoc Print Field Selection

• Ad Hoc Users Guide and Sample Templates

Additional Documentation

• Instructions to Seal Records in JCMS

Behavioral Health/Mental Health Needs Information

• BH Definitions

• BH Services BH Treatments Non-Residential Examples

• Mental Health Instructions

• Mental Health Needs Definitions

• Mental Health Needs Indicator

Definitions

• Defining a Referral

• Disposition Definitions

• Program Outcome Definitions

• Program Override Definitions

• Program Type Definitions

• Referral Guide and Originating Jurisdiction

• Supervision Definitions

• Supervision Outcome Definitions

JCMS Data Entry Handouts

• Amending an Offense in JCMS

• CD and CP Referrals for Violation

• CFE Explanation and Resolution of Errors and Warnings

• Common Extract Errors and Explanations

• Correcting a Payment

• Correcting Common Extract Errors

• Creating a Referral for Technical VLCOs

• Data Entry Regional Diversionary Placements

• Entering an InterCounty Transfer

• JCMS Juvenile Banner Photo Best Practices

• Joint Payments in JCMS

• Offense vs. Referral Dispositions

• Revising an Offense to a VLCO in JCMS

Additional Resources

Approved Offense Codes