Texas Interstate Compact for Juveniles


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Sex Offender Registration Procedures
for Youth Sent Through Interstate Compact

TJJD Referrals: Sent Out-of-State from a Secure Placement
If Placement in the Receiving State is Approved
Community Supervision
Return to Texas
Discharges

TJJD Referrals: Sent Out-of-State from a Secure Placement

Sending Staff (PSW) Responsibilities:

  1. Ensure the youth has DNA on file at DPS by sending a verification email to Melissa Headrick with the youth's name and TJJD number. Melissa's return email should be placed in the masterfile for DNA documentation.

  2. Completes the CR-32, Pre-Release Notification form (dated 9/01) with youth.

  3. Counsels youth that he will be required to register within seven (7) calendar days after arrival to his placement.

  4. Sends a copy of the CR-32 to the Texas ICJ office in addition to the already required ICJ referral information, refer to CMS.10.01.

  5. Places a copy of the CR-32 in the Sex Offender Registration section of the masterfile.

    Note: When sending a youth out-of-state, you will use only one law enforcement agency address and contact person, per state. To determine each state's registering law enforcement agency, call ICJ staff , at (512) 406-7755.

  6. Completes the CR-35, Registration and Verification form (dated 8/01).

  7. Places a copy of the CR-35 (both pages) with the photo and the CR-36, Fingerprint Card, in the Sex Offender Registration section of the masterfile.

  8. Sends a copy of the CR-35 to the Texas ICJ Office.

  9. Retains the original CR-35 (both the white and yellow pages) in the masterfile until the home evaluation is received from the ICJ Office.

ICJ Staff Responsibilities:

  1. Verifies that CR-32 is received with ICJ referral.

  2. Verifies that a copy of the CR-35 is submitted with the referral.

  3. Places youth information on ICJ sex offender tracking list.

  4. Forwards the referral and copies of the sex offender registration forms to the receiving state's ICJ office.

If Placement in the Receiving State is Approved

Sending Staff (PSW) Responsibilities:

  1. Removes the CR-35, previously placed in the masterfile, and sends the white copy with a current head shot photo and the CR-36, fingerprint card (dated 10/01) to: Texas DPS, Crime Records, P.O. Box 4143, Austin, Texas 78765.

  2. Takes the youth and the yellow copy of the CR-35 and the original CR-32 to the local law enforcement agency where the secure facility is located and registers the youth in that county.

  3. Provides youth with a copy of the CR-32 form.

  4. Sends the registration receipt to the ICJ office.

    1. Advises youth of his responsibility to register within seven (7) days of arrival in the receiving state.
    2. Advises youth of his responsibility to verify registration as a sex offender with the local law enforcement wherever he resides.
    3. Advises youth of his responsibility to insure that registration is current and in compliance with applicable laws.
    4. Advises youth that if he returns to Texas, he must register in Texas, give prompt notice to law enforcement of any change of address, job or other significant change in circumstances, he must retain and an annual renewable Texas State ID/DL, and register annually for ten (10) years from his discharge date.
    5. Advises youth that failure to maintain proper registration is a felony for which he may be sentenced to prison for up to 99 years.
    6. Obtains youth and witness' signatures and date on form.

      1. Faxes a copy the CR-32 to DPS Special Crimes at (512) 424-5434.
      2. Places original in Sex Offender Registration Section of the masterfile, and
      3. sends three (3) copies to the ICJ Office with the arrival packets.

  5. Forwards the arrival packets to the Texas ICJ Office (see CMS.10.01).

  6. Creates a 'NEW' 547 and enters the information on the local law enforcement agency in the other state in the 'TOP' portion of the 547. (If the youth is moving out of state they are exempt from the Texas State ID. In this case you will enter a "I" in the state ID field on the 547).

  7. Completes the 118.

ICJ Staff Responsibilities:

  1. Verifies that the PSW has provided the registration receipt from the local law enforcement agency in the county where the secure facility is located.

  2. Forwards the Sex Offender Registration Notification forms (CR-35 and CR-32) to the receiving state's sex offender registering agency when the arrival packet is received with the arrival date.

  3. Verifies receipt of the notification with the receiving state's sex offender registering agency.

    Note: Some states require registration for juvenile sex offenders, some states allow for juvenile registration if it is required in the sending states, while others do not require any type of registration. Regardless of a receiving state's requirements, under Texas law, we are required to notify the registering agencies when we are releasing a juvenile sex offender into the community. The ICJ Office provides the proper notification to the registering authority in the receiving state.

  4. Verifies that copies of the signed CR-32 form are included in the arrival packets.

  5. Forwards the arrival packets to the other state's ICJ Office with notice that their state's registering authority has been notified of this offender's release into their community.

Sex Offender Registration Procedures for Community Supervision

ICJ Office Responsibilities:

  1. Receives written notification, as applicable, that youth has registered with local law enforcement.
  2. Forwards the notification to the TJJD home parole officer for placement in the masterfile.
  3. Ensures that youth re-registers if he moves, within that state or any other state except Texas, or has other significant changes in circumstances.

    Note: The ICJ Office maintains contact with the TJJD Parole Officer while case remains active. If youth returns to Texas, the ICJ Office advises the TJJD Parole Officer. The parole officer is responsible for ensuring that youth is registered in Texas.

TJJD Parole Officer Responsibilities:

  1. Maintains one copy in the Sex Offender Registration section of the masterfile.

Return to Texas
TJJD Parole Officer Responsibilities:

  1. Ensures that youth is registered in Texas.
    1. Completes the CR-39 Update form (dated 8/01) to reflect youth's return to Texas.
    2. Sends one (1) copy to local law enforcement where youth is to reside.
    3. Sends three (3) copies to the Texas ICJ Office. The Texas ICJ Office faxes to the registering agency in the other state and verifies receipt.
    4. Retains one (1) copy of the CR-39 in the Sex Offender Registration section of the masterfile.
  2. Creates a 'NEW' 547 and enters the information on the local law enforcement agency where the youth will be registering in the 'TOP' portion of the 547.
  3. Updates the 118.
  4. Ensures that youth provides proof of registration.
  5. Places a copy of the proof of registration in the Sex Offender Registration section of the masterfile.
  6. Updates the 547 with the registration verification date.

ICJ Office Responsibilities:

  1. Receives the new CR-39, Update form (dated 8/01) from the TJJD Parole Officer.
  2. Faxes the CR-39 to the registering agency in the supervising state.
  3. Verifies receipt of the CR-39 with the contact person at the registering agency.
  4. Advises the other state's ICJ Office that the registering agency in that state has been notified the youth has left the state and is re-registered in Texas.

Discharges
ICJ Office Responsibilities:

  1. Discharges youth when discharge criteria are met. Sends discharge letter with Sealing of Records information via certified mail that contains information regarding responsibilities to continue to register and penalties for failure to comply with those responsibilities.
  2. Completes updated CR-39 (dated 8/01).
    1. Maintains one (1) copy.
    2. Faxes to the registering agency.
    3. Verifies receipt with the registering agency.
    4. Faxes to Vincent Castilleja at DPS (512) 424-7702.
  3. Forwards copies of the discharge letter, CR-39, Final Notice of Texas Sex Offender Registration Requirements to the receiving state's ICJ Office.
  4. Copies of the discharge letter, the CR-39, and discharge report are forwarded to the TJJD Parole Officer.
  5. Creates a 'NEW' 547 and enters Vincent Castilleja at DPS and the fax number indicating that the CR-39 was faxed to Texas DPS.
  6. Discharges youth from CCS.
  7. Updates the Sex Offender Tracking List upon discharge.
  8. Closes ICJ file upon receipt of the certified mail return receipt card.

TJJD Parole Officer Responsibilities:

  1. Places documents received in the masterfile.

Email ICJ comments to: txicj@tjjd.texas.gov

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