Service Providers

Requirements
Forms

Checking Credentials
 

Private Service Provider Contract Requirements
Applicable to all private service providers paid in whole or part with state funds

The chart below summarizes the Texas Juvenile Justice Department (TJJD) requirements for private service provider contracts that involve the use of state funds.

Aggregate Monetary Amount Types of Services Provided Contract Requirements Performance Measures and/or Accountability Provisions Required in Contract
Below
$5,000
Crisis or Emergency Services (medical, dental, psychological, etc.)
One Time Services (i.e., non-recurring)
No Written Contract Required
(i.e., use purchase order)

No

$5,000
and Above
  • Non-Residential Recurring Services
  • Non-Residential Services for Multiple Children

Examples:
-   Counseling, Medical, Dental,
     Psychological Services for
     Multiple Youth or Over an
     Extended Period of Time
-   Electronic Monitoring Services
-   Substance Abuse Screening; 
    UA Monitoring

Written Contract

Yes

  • Description of Services

  • Timeframe for Services

  • Output Required (i.e., one-time or period progress or exam reports, frequency of services, etc.)

  • Sanctions and Penalties for Non-Compliance or Non-Performance of Contract

  • Financial Accounting Requirements

  • Financial Reporting Requirements

  • Financial Auditing Requirements

$1
and Above
All Out-of-Home Placement Services:
  • Secure Pre-Adjudication Detention
  • Secure Court Ordered Residential Placements (i.e., TDSHS licenses hospital or facility, etc.)
  • Secure Post-Adjudication Correctional Placements (Level 5 Secure Facilities)
  • Non-Secure Court Ordered Residential Placements (i.e., TDPRS Licensed Facilities)
Written Contract

Yes

  • Goals, Outputs and Measurable Outcomes as Required and Defined by Substitute Care Provider Outcome Standards
  • Sanctions and Penalties for Non-Compliance or Non-Performance of Contract
  • Financial Accounting Requirements
  • Financial Reporting Requirements
  • Financial Auditing Requirements

The requirements listed in this summary apply only to services of private providers (non-governmental entities) purchased with state funds.  However, a juvenile probation department must comply with all applicable county purchasing/procurement rules, policies and procedures if those requirements are more stringent than the above listed state requirements.  TJJD will monitor compliance with the above state requirements but will not monitor for compliance with county specific policies.

Forms

Below are the forms used for private residential service providers in Adobe Acrobat format.  These forms are suggested forms only and are not mandatory.  We encourage each department to create their own forms and procedures.  If you do not have the free Acrobat Reader, click here to download it from Adobe's website.

Residential Services - Private Residential Service Provider Contractual Monitoring and Evaluation Report Evaluator Form

Non-Residential Services - Private Non-Residential Service Provider Contractual Monitoring and Evaluation Report Evaluator Form

Checking Credentials

Checking the credentials of private service providers has become paramount.  It is key to look at the individual's education, licensure and number of complaints.  It is also helpful to verify and compare things such as rates, services, programs, outcomes, etc.  To assist you with checking the credentials of those individuals you may be contracting with, below are some links listed categorically:  

Accountants
Attorneys
Chemical Dependency Counselor Program
Child Care Licensing (TDPRS)
Chiropractors
Counseling Resources and Referrals
Counselors - State Board of Examiners
Dentists
Optometrists
Health Department - Special Care Residential Facility Licensing
Health Services - Mental Health, Substance Abuse
Nurses
Physicians
Podiatrists
Psychiatrists
Psychologists
Rehabilitation Out-Patient Facilities
Sex Offender Treatment Council
Sex Offender Management -
        Office of Violent Sex Offender Management

Social Workers
Speech-Language Pathologists and Audiologists
Texas Health Services Department (TDSHS) Regulatory Division
Substance Abuse Offender Education
Substance Abuse Treatment Facilities