General Administrative Policy Manual

Table of Contents


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red diamond Chapter 3: General Administration
red diamond Chapter 5: Agency Supports and Controls
red diamond Chapter 7: Internal Reporting and Incident Response
red diamond Chapter 9: General Financial Provisions
red diamond Chapter 10: Property and Inventory
red diamond Chapter 380: Rules for State-Operated Programs and Facilities
  Subchapter A: Admission, Placement, Release, and Discharge
  Subchapter B: Treatment
  Subchapter C: Program Services
  Subchapter D: Youth Rights and Remedies
  Subchapter E: Behavior Management and Youth Discipline
  Subchapter F: Security and Control
  Subchapter G: General Provisions
red diamond Chapter 385: Agency Management and Operations
  Subchapter A: Contracts
  Subchapter B: Interaction With The Public
  Subchapter C: Miscellaneous

CHAPTER 3.   GENERAL ADMINISTRATION

03.01 Administrator's Responsibility (2/20/98)
03.05 Planning (9/1/11)
03.07 General Organization Structure (9/1/10)
03.11 Placement Limitations and Moratoriums (4/15/10)

CHAPTER 5.   AGENCY SUPPORTS AND CONTROLS

05.00 Naming of a Texas Youth Commission Facility (11/1/11)
05.01 Auditing (12/15/08)
05.03 OIG Mission, Authority, and Responsibilities (6/3/11)
05.05 Monitoring (10/01/97)
05.06 OIG Facility Safety and Security Observation Reports (4/15/10)
05.07 Agency Use of Information Resources (12/15/08)
05.08 Software Procurement and Installation (11/15/13)
05.09 Administrative Directives (7/1/08)
05.10 Acquisition and Use of USB Storage Devices (11/15/13)
05.11 Policy Manuals (7/1/08)
05.13 Texas Administrative Code (12/31/96)
05.15 Requests for Legal Opinions and Ethics Inquiries (9/15/11)
05.17 Public Information Program (8/28/98)
05.18 Right of Access to Information (3/25/02)
05.19 External Regulatory Agencies and Control Standards (5/18/04)
05.21 Insurance Coverage (2/20/98)
05.23 Contract File Maintenance and Access (1/1/09)

CHAPTER 7.   INTERNAL REPORTING AND INCIDENT RESPONSE

07.03 Incident Reporting (12/1/16)
07.07 Critical Incident Review Committee (3/15/15)
07.09 Critical Incident Support Teams (8/31/09)
07.11 Automated External Defibrillators (2/15/16)
07.13 Staff Victims of Serious Assault (7/1/11)
07.23 Use of Force Implementation and Review Requirements (2/15/16)
07.33 Notifications for Investigations Conducted by Administrative Investigations Division (8/1/16)
07.51 Reporting Procedures--Death of a Youth (10/1/16)

CHAPTER 9.   GENERAL FINANCIAL PROVISIONS

09.01 Budget Administration and Process (6/16/05)
09.33 Accounting System (12/31/96)
09.35 Signatory Authority (8/28/98)
09.37 Cash Handling (8/28/98)
09.39 Incoming Mail (12/31/96)
09.43 Space and Equipment Acquisition (12/31/96)
09.45 Vending Machines and Pay Telephones (12/31/96)
09.47 Workshops and Seminars - Meeting Room Rental (12/16/99)
09.53 Grants and Contracts for Assistance (11/1/06)
09.63 Claim Settlements (12/31/96)
09.65 Witness Costs and Related Expenses (10/1/97)
09.85 Suspected Misuse of Funds (2/20/98)

CHAPTER 10.   PROPERTY AND INVENTORY

10.01 Maintenance and Construction (12/31/96)
10.15 Receiving of Goods and Services Procedures (12/31/96)
(Note: Rules in Chapters 380 and 385 are published in the Texas Administrative Code)

CHAPTER 380.   RULES FOR STATE-OPERATED PROGRAMS AND FACILITIES

Subchapter A.   ADMISSION, PLACEMENT, RELEASE, and DISCHARGE

Division 1: Definitions

380.8501 Definitions (4/1/14)

Division 2: Commitment and Reception

380.8502 Legal Requirements for Admission (4/1/14)
380.8503 Intake and Admission Process (4/1/14)
380.8505 Initial Assessment (12/1/17)

Division 3: Placement Planning

380.8521 Facility Assignment System (4/1/14)
380.8524 Assessment for Safe Housing Placement (4/1/14)
380.8525 Minimum Length of Stay/Minimum Period of Confinement (4/1/14)
380.8527 Program Restriction Levels (4/1/14)
380.8531 Temporary Admission Awaiting Transportation (4/1/14)
380.8533 Temporary Admission Awaiting Permanent Placement (4/1/14)
380.8535 Undocumented Foreign Nationals (4/1/14)
380.8539 Home Placement (4/1/14)

Division 4: Movement Before Program Completion

380.8545 Movement Before Program Completion (4/1/14)

Division 5: Program Completion and Release

380.8555 Program Completion for Non-Sentenced Offenders (4/1/14)
380.8557 Release Review Panel (4/1/14)
380.8559 Program Completion for Sentenced Offenders (12/1/16)
380.8565 Discharge of Sentenced Offenders upon Transfer to TDCJ or Expiration of Sentence (12/1/16)
380.8569 Transfer of Sentenced Offenders Adjudicated for Capital Murder (12/1/16)

Division 6: Parole Placement and Discharge

380.8581 Supervision Levels in Parole Home Placement (12/1/14)
380.8583 Subsidized Living Support Program (10/15/14)
380.8595 Parole Completion and Discharge (8/15/17)

Subchapter B.   TREATMENT

Division 1: Program Planning

380.8701 Case Planning (12/1/14)
380.8702 Rehabilitation Program Overview (12/1/14)
380.8703 Rehabilitation Program Stage Requirements and Assessment (12/1/14)
380.8705 Family Involvement (12/1/14)
380.8707 Furloughs (12/1/16)
380.8715 Title IV-E Foster Care Youth (12/1/14)

Division 2: Programming for Youth with Specialized Treatment Needs

380.8751 Specialized Treatment (12/1/14)
380.8767 Crisis Stabilization Unit (12/1/14)
380.8769 Court-Ordered Mental Health Services (12/1/14)
380.8771 Emergency Mental Health Admission (12/1/14)
380.8775 Program Services for Youth with Intellectual Disabilities (12/1/14)
380.8779 Discharge of Non-Sentenced Offenders with Mental Illness or Intellectual Disability (12/1/14)
380.8781 Referral of Sentenced Offenders to Court for Mental Health Services (12/1/14)
380.8785 Sex Offender Registration (12/1/14)
380.8787 Sex Offender Risk Assessment (5/15/15)
380.8789 Use of Clinical Polygraph in the Sexual Behavior Treatment Program (12/1/14)
380.8791 Family Reintegration of Youth with Sexual Behavior Treatment Needs (12/1/14)

Subchapter C.   PROGRAM SERVICES

Division 1: Basic Services

380.9103 Living Environment (4/15/15)
380.9105 Clothing, Bedding, Hygiene, and Hairstyles (4/15/15)
380.9107 Youth Personal Property (4/15/15)
380.9113 Food and Nutrition (4/15/15)
380.9115 Youth Orientation (4/15/15)
380.9117 Structured Activity and Recreation (4/15/15)
380.9121 Moral Values, Worship, and Religious Education (7/15/14)

Division 2: Education Programs

380.9125 Youth With Limited English Proficiency (4/15/15)
380.9141 Education Administration (4/15/15)
380.9145 Career and Technology Education (4/15/15)
380.9149 Financial Assistance for College or Technical School (4/15/15)
380.9151 Library and Instructional Resources (4/15/15)
380.9155 Participation and Reporting Requirements of the Reading Improvement Program and PBIS System (4/15/15)

Division 3: Youth Employment and Work

380.9161 Youth Employment and Work (12/1/16)

Division 4: Health Care Services

380.9175 Health Care Definitions (4/15/15)
380.9181 Medical Consent (4/15/15)
380.9183 Health Care Services for Youth (4/15/15)
380.9184 Health Insurance (4/15/15)
380.9186 Infirmary Admission and Discharge (4/15/15) 
380.9187 Suicide Alert Definitions (4/15/15)
380.9188 Suicide Alert for High Restriction Facilities (4/15/15)
380.9189 Suicide Alert for Medium Restriction Facilities (4/15/15)
380.9190 Suicide Prevention for Parole (4/15/15)
380.9191 Psychopharmacotherapy (4/15/15)
380.9192 Involuntary Emergency Administration of Psychotropic Medication (4/15/15)
380.9193 Family Planning Services (4/15/15)
380.9195 Pregnancy and Abortion (6/21/99)
380.9197 HIV/AIDS (12/1/16)
380.9198 Four-Point Restraints for Medical and Mental Health Purposes (4/15/15)

Subchapter D.   YOUTH RIGHTS AND REMEDIES

380.9301 Basic Youth Rights (10/1/15)
380.9311 Access to Attorneys and Courts (10/1/15)
380.9312 Visitation (10/1/15)
380.9313 Use of Telephone (10/1/15)
380.9315 Youth Mail (10/1/15)
380.9317 Visitation with Personal Clergy (7/15/14)
380.9331 Youth Grievance System (1/1/15)
380.9333 Investigation of Alleged Abuse, Neglect, and Exploitation (7/15/14)
380.9337 Zero Tolerance for Sexual Abuse, Sexual Activity, and Sexual Harassment (4/21/14)
380.9353 Appeals to the Executive Director (10/1/15)

Subchapter E.   BEHAVIOR MANAGEMENT AND YOUTH DISCIPLINE

Division 1: Behavior Management

380.9501 Behavior Management System Overview (10/1/15)
380.9502 Positive Reinforcement and Privilege System (10/1/15)
380.9503 Rules and Consequences for Residential Facilities (10/1/15)
380.9504 Rules and Consequences for Youth on Parole (10/1/15)
380.9517 Redirect Program (10/1/15)
380.9520 Cooling-Off Period for Youth Out of Control (10/1/15)
380.9535 Phoenix Program (3/15/17)

Division 2: Due Process Hearings

380.9550 Definitions - Due Process Hearings (10/1/15)
380.9551 Level I Hearing Procedure (10/1/15)
380.9553 Level I Hearing by Telephone (10/1/15)
380.9555 Level II Hearing Procedure (10/1/15)
380.9557 Level III Hearing Procedure (10/1/15)
380.9559 Detention for Youth with Pending Charges (10/1/15)
380.9561 Detention for Youth with Pending Level I or II Hearing (7/15/13)
380.9571 Procedure for Mental-Health-Status Review Hearing (10/1/15)

Subchapter F. SECURITY AND CONTROL

380.9707 Custody and Supervision Rating (12/1/14)
380.9709 Youth Search (7/1/16)
380.9710 Entry Search (7/1/16)
380.9711 Control of Seized Contraband or Potential Evidence (2/15/16)
380.9713 Use of Canine (K-9) Teams (2/15/16)
380.9715 Testing for Alcohol and Other Drugs (2/15/16)
380.9723 Use of Force (2/15/16)
380.9729 Directives to Apprehend (2/15/16)
380.9739 Isolation (2/15/16)
380.9740 Security Program (2/15/16)
380.9745 Protective Custody for Youth at Risk of Self-Harm (2/15/16)
380.9747 Self-Referral to Security Unit (2/15/16)

Subchapter G.   GENERAL PROVISIONS

Division 1: Youth Records

380.9909 Access to Youth Information and Records (4/15/16)

Division 2: Youth Funds

380.9931 Student Trust Fund (4/15/16)
380.9933 Spending Money for Released Youth (4/15/16)

Division 3: Juvenile Correctional Officers

380.9951 Training for Juvenile Correctional Officers (4/15/16)
380.9955 Staffing Requirements for Juvenile Correctional Officers (4/15/16)

CHAPTER 385.   AGENCY MANAGEMENT AND OPERATIONS

Subchapter A.   CONTRACTS

385.1101 Contract Authority and Responsibilities (7/15/14)
385.1105 Contract Monitoring (7/15/14)
385.1109 Protests (7/15/14)
385.1111 Negotiation and Mediation of Contract Disputes (7/15/14)

Subchapter B.   INTERACTION WITH THE PUBLIC

385.8101 Public Information Requests (10/1/16)
385.8107 Petition for Adoption of a Rule (10/1/16)
385.8111 Complaints from the Public (10/1/16)
385.8117 Private Real Property Rights Affected by Governmental Action (12/1/16)
385.8134 Notice of Youth Confessions of Child Abuse (12/1/16)
385.8135 Rights of Victims (12/1/16)
385.8136 Notices to Public and Private Schools (10/1/16)
385.8137 Media Access (10/1/16)
385.8141 Confidentiality (10/1/16)
385.8145 Volunteers and Community Resources Council (12/1/16)
385.8153 Research Projects (1/1/17)
385.8161 Notification of a Facility Opening or Relocating (10/1/16)
385.8163 Decentralization (10/1/16)
385.8165 Site Selection for Juvenile Facility Construction (10/1/16)
385.8170 Acceptance of Gifts of $500 or More (10/1/16)
385.8181 Background Checks (10/1/16)
385.8183 Advocacy, Support Group, and Social Services Provider Access (12/1/16)

Subchapter C.   MISCELLANEOUS

385.9941 Response to Ombudsman Reports (10/1/16)
385.9951 Death of a Youth (10/1/16)
385.9959 Transportation of Youth (12/1/16)
385.9967 Court-Ordered Child Support (1/1/17)
385.9969 Collection of Delinquent Obligations (10/1/16)
385.9971 Student Benefit Fund (10/1/16)
385.9975 State Inscription (12/1/16)
385.9981 Sick Leave Pool Administration (4/1/15)
385.9990 Vehicle Fleet Management (10/1/16)
385.9993 Canteen Operations (1/1/17)