Personnel Policy and Procedure Manual

Table of Contents

Note to Public: If you are accessing the Personnel Policy and Procedure Manual from a computer that is not on the TJJD network, links to TJJD forms and internal procedure manuals will not be available.

Chapter 01: At-Will Employment and Equal Employment Opportunity
red diamond Chapter 02: Conditions of Employment
red diamond Chapter 05: Selection and Hiring
red diamond Chapter 10: Employee Awards and Recognition
Chapter 11: Suspension and Separation
Chapter 15: Salary Actions
Chapter 19: Employee Benefits
Chapter 23: Employee Injury/Illness
Chapter 27: Attendance, Shifts, and Timekeeping
red diamond Chapter 28: Leave Benefits
Chapter 31: Performance Evaluations and Personnel Records
Chapter 35: Discipline, Grievances, and Mediation
Chapter 39: Training and Staff Development
Chapter 43: State Vehicle Regulations
Appendices  

Chapter listing is comprehensive. Remaining chapter numbers are reserved for future use.



01. AT-WILL EMPLOYMENT AND EQUAL EMPLOYMENT OPPORTUNITY

01.00 At-Will Employment (12/1/11)
01.01 Equal Employment Opportunity (12/1/11)
01.02 Inappropriate Sexual Conduct (12/1/11)
01.10 Americans with Disabilities Act (ADA) (12/1/11)

02. CONDITIONS OF EMPLOYMENT

02.02 Possession of Weapons (4/15/16)
02.03 Standards of Conduct and Ethics (2/15/14)
02.04 Search of Employees, Personal Property and Vehicles, and Agency Property (12/1/11)
02.05 Driving Records: Standards, Background Checks, and Self-Reporting Requirements (2/15/14)
02.06 Reporting Protective Orders (9/15/13)
02.07 PREA: Employment Standards, Background Checks, and Self-Reporting Requirements (9/15/13)
02.08 Criminal History: Standards, Background Checks, and Self-Reporting Requirements (7/1/17)
02.09 Staff/Youth Relationship (12/1/11)
02.11 Multiple State and Other Outside Employment (12/1/11)
02.12 Nepotism and Relationships Between Employees (12/1/11)
02.15 Continuous Operation During a Work Stoppage (12/1/11)
02.17 Drug-Free Workplace (9/1/13)
02.23 External Communications (12/1/11)
02.25 Personal Use of Social Media (3/15/15)
02.31 Use of Information Technology Resources (12/1/11)
02.33 Use of State Property (12/1/11)
02.35 New Employee Orientation (12/1/11)
02.50 Dress Standards (7/15/16)

05. SELECTION AND HIRING

05.05 Job Descriptions (12/1/11)
05.11 Selection and Hiring Process (4/15/16)
05.13 Background Checks (9/15/13)
05.14 Texas/National Crime Information Center System (12/1/11)
05.19 JCO and Case Manager Reassignments (4/1/13)
05.20 Management-Directed Transfers (8/1/16)
05.23 Recruitment Bonus (12/1/11)
05.27 Employees Who Previously Retired from State Employment (4/15/16)

10. EMPLOYEE AWARDS AND RECOGNITION

10.01 Employee Awards (12/1/11)
10.03 Merit Awards (10/15/13)
10.05 Administrative Leave for Outstanding Performance (11/15/14)
10.09 Employee Referral Program (12/1/11)

11. SUSPENSION AND SEPARATION

11.01 Exit Process (1/1/15)
11.05 Death of an Employee (12/1/11)
11.08 Removal from Direct-Care Duties Pending Investigation Outcome (3/1/17)
11.09 Suspension Pending Investigation Outcome or Termination (1/1/15)
11.15 Administrative Separation - Reduction in Force (4/15/16)
11.17 Administrative Separation - Medical (7/1/15)
11.19 Administrative Suspension and Separation Due to Pending Criminal Charges (1/1/15)
11.21 Administrative Suspension and Separation Due to Ineligibility for Continued Employment (7/15/16)
11.31 Rehire Status (1/1/15)
15. SALARY ACTIONS
15.01 State Compensation Plan (12/1/11)
15.03 Payroll Payments (7/1/13)
15.05 Types of Status Changes (12/1/11)
15.07 Career Path Positions (12/1/13)
15.08 JCO Career Ladders (7/1/15)
15.11 Equity Adjustments (12/1/11)
15.15 Retention Bonus (12/1/11)
15.17 Reinstatement of Employment (12/1/11)

19. EMPLOYEE BENEFITS

19.03 Hazardous Duty and Longevity Pay (9/1/13)
19.05 Unemployment Compensation (12/1/11)
19.07 Employee Assistance and Referral (12/1/11)
19.11 Campus Housing (12/1/11)
19.13 Wellness Program (2/15/16)
19.15 Damage to Eyeglasses, Hearing Aids, False Teeth and Other Prosthetic Devices (12/1/11)
19.17 Meals (12/1/11)
19.23 Special Tactics and Response (STAR) Team (12/1/11)
19.25 Educational Assistance Program (12/1/11)
19.29 Licensing Fees (12/1/11)

23. EMPLOYEE INJURY/ILLNESS

23.03 Workers' Compensation (12/1/11)
23.04 Return-to-Work Program (8/1/17)
23.05 Occupational Exposure to Potentially Infectious Material (4/15/16)

27. ATTENDANCE, SHIFTS, AND TIMEKEEPING

27.01 Attendance (6/1/16)
27.15 Appearance in Judicial Proceeding, Legislative Hearing, or Administrative Process (12/1/11)
27.21 On-Call Duty (12/1/11)
27.23 Fair Labor Standards Act (FLSA) Overtime and Compensatory Time (12/7/14)
27.24 Scheduling JCO Work Hours (12/1/11)
27.25 Timekeeping (12/7/14)
27.26 Work Breaks (12/1/11)
27.27 Working at Home or Other Alternate Location (12/1/11)
27.31 Shift and Duty Assignment (12/1/11)
27.35 JCO Voluntary Shift Reassignments (4/1/17)

28. LEAVE BENEFITS

28.02 Use of Leave Benefits (12/1/11)
28.03 Holiday Leave (12/1/11)
28.05 Vacation Leave (12/1/11)
28.07 Sick Leave (7/1/13)
28.08 Sick Leave Pool (7/15/14)
28.09 Non-FMLA Medical Leave (NFM Leave) (12/1/11)
28.10 Family and Medical Leave Act (FMLA) (12/1/11)
28.11 Emergency Leave - Death in Immediate Family (12/1/11)
28.13 Emergency Leave - Inclement Weather, Emergency Conditions, or Other Good Cause (1/1/15)
28.15 Jury Service (12/1/11)
28.17 Leave for Special Purposes (1/1/15)
28.19 Military Service and Leave (9/1/13)

31. PERFORMANCE EVALUATIONS AND PERSONNEL RECORDS

31.01 Personnel Files (12/1/11)
31.03 Performance Evaluations (6/15/17)
31.05 Crime Victim's Confidentiality (12/1/11)
31.07 Release of Employee Information (9/1/13)

35. DISCIPLINE, GRIEVANCES, AND MEDIATION

35.01 Disciplinary Action (1/1/15)
35.03 Employee Grievances (12/1/11)
35.06 Mediation (7/15/14)
35.11 Chief Local Administrator's Appeal of Official Investigations (12/1/11)

39. TRAINING AND STAFF DEVELOPMENT

39.01 Training Requirements for Supervisors and Employees (2/15/17)

43. STATE VEHICLE REGULATIONS

43.15 Individually Assigned State Vehicles (10/1/16)
43.45 Commercial Drivers (12/1/11)

APPENDICES

Appendix A Glossary (4/1/17)
Appendix B Employee Handbook (1/1/15)
Appendix C Employee Disciplinary Hearing Guidelines (1/1/15)
Appendix D JCO Career Ladder: Pay Levels and Service Substitutions (10/1/16)